Put local resources and maps on the group site so that everyone will have the latest and greatest information.Have everyone put their flights on a group calendar - this makes it easier to coordinate airport pickups and car rental configurations.One source that you may find useful is to use a group website such as PBWiki, where family members can add their own information You could do this via email, but you will be inundated with a myriad of emails that will add even greater confusion. Organize the basics online with Google Docs. Once people are committed, meaningful planning goes a lot faster and easier. There are other options such as working ranches/farms, Disneyland, Disney World, RV, houseboat, camping, renting, and taking that trip around America on Amtrak. ![]() You never have to worry about picking the right restaurant and stocking up is easy to do. Family member's house – choosing one family member’s house to congregate at is definitely the cheapest option.Look for group discounts too - depending upon the size of your group you may qualify. If you have to book multiple hotel rooms, try to get them all in one wing or even suites that connect if possible. For large get-togethers though it can be somewhat impersonal because hotel rooms are too small to accommodate everybody for a chat or to play a game and so you end up with dispersed mini-groups within the get together. Hotels / Resorts – suites are a great way to pack more people together and to save on costs.Many view tours as a great way to learn more about a place while others may view tours as being too restrictive. Tours – Some tour companies can customize a tour for your family if you have a minimum number of people in your group.Make sure you get cabins reasonably near each other or else you risk spreading the hub of activity. You don’t have to worry about food and you unpack only once. Sharing the cost of this type of accommodation is practical and cost effective too. Conversations need not be interrupted prematurely and plus there’s always a central base that is the hub of activity. ![]() There’s nothing like being able to stroll into the living room to watch a late night movie with whoever is staying up.
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